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This guide walks you through the five essential steps to get your clinic up and running on Prvaha. By the end, you will have a registered clinic account, your team added with the right roles, an appointment workflow configured, and your first patient appointment booked. The whole process takes less than fifteen minutes.
If your account is associated with more than one clinic location, Prvaha will prompt you to select a clinic after you log in. Choose the location you want to work in before continuing. You can switch clinics at any time from the top bar of the dashboard without logging out.
1

Register your clinic

Go to prvaha.com/auth/register/clinic to create your clinic account. Registration is a short multi-step process to verify your identity and name your clinic.Step 1 — Choose a sign-in method. Select one of two options:
  • Continue with Email OTP — Enter your email address on the next screen. Prvaha sends you a one-time passcode; enter it to verify your email address.
  • Continue with Google — Sign in with your Google account. Your email is verified automatically.
Step 2 — Verify your phone number. Enter your mobile number and the one-time passcode Prvaha sends to it.Step 3 — Name your account and clinic. On the final screen, fill in:
  • Admin name — Your full name as the clinic administrator.
  • Clinic name — The name of your practice as it will appear across the platform.
  • Password — Choose a secure password (email sign-up only; Google sign-up skips this field).
Click Create clinic and continue. Prvaha will take you directly to your new dashboard.
2

Set up your profile

After registration, complete your personal profile so your colleagues and patients can identify you correctly.Navigate to your account avatar in the top-right corner of the dashboard and select Profile. Fill in:
  • Full name — Your first and last name as you want them to appear across the platform.
  • Specialty — Your medical or administrative specialty, if applicable.
  • Contact information — A direct phone number or secondary email address.
  • Profile photo — Upload a clear photo to help your team identify you in the system.
Click Save when you are done. Your profile information will appear on appointment records, prescriptions, and other documents generated in your name.
3

Add doctors and staff

Add the rest of your team so they can log in and start working. Each team member gets a role that controls what they can see and do in Prvaha.From the left-hand navigation, go to Users, then click New User. For each person you want to add:
  1. Enter their name and email address.
  2. Select their role — choose from Admin, Doctor, Nurse, Receptionist, or Lab Technician. See Roles & Permissions for a full breakdown of what each role can access.
  3. Click Create User.
Prvaha creates the account and sends a welcome email to the new team member. They can log in straight away using the email address you entered.Repeat this process for every doctor, nurse, receptionist, or administrator who needs access to your clinic.
4

Configure your first workflow

Appointment workflows define the stages a patient moves through during a visit — for example, Checked In → With Doctor → Completed. Setting up a workflow before your first appointment helps your team track patient progress in real time.From the left-hand navigation, go to Preferences, then select Workflow. Click New Workflow and:
  1. Give the workflow a name (for example, “Standard Consultation”).
  2. Add stages by clicking Add Stage and entering a stage name for each step in the patient journey.
  3. Drag stages to reorder them if needed.
  4. Click Save Workflow.
You can create multiple workflows for different appointment types — for example, a quick triage flow and a longer specialist consultation flow. You will be able to select the appropriate workflow when booking each appointment.
5

Book your first appointment

With your team in place and a workflow configured, you are ready to book your first appointment.From the left-hand navigation, go to Appointments and click Book New Appointment. Complete the booking form:
  1. Patient — Search for an existing patient or create a new patient profile by entering their name, phone number, and date of birth.
  2. Doctor — Select the doctor the patient will be seeing.
  3. Date and time slot — Choose an available date and time from the doctor’s schedule.
  4. Workflow — Select the workflow you created in the previous step.
  5. Notes (optional) — Add any relevant notes for the doctor or reception team.
Click Save Appointment. The appointment will appear in the Appointments list and on the selected doctor’s schedule immediately.Congratulations — your clinic is live on Prvaha.

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What to explore next

Now that your clinic is set up, dive deeper into Prvaha’s features:
  • Roles & Permissions — Learn how to manage your team’s access and add new users at any time.
  • Appointments — Explore the full appointments workflow, including rescheduling, cancellations, and patient check-in.
  • Patients & Records — Understand how to build and maintain complete patient profiles over time.
  • Billing & Invoices — Start generating invoices and recording payments for consultations.
  • Analytics — Review your clinic’s performance data once you have accumulated a few weeks of activity.